Tips • 12/10/2026

Where to put your audio guestbook on the big day, and how to tell your guests

The phone has arrived, the welcome message is recorded. One simple question remains, and it makes all the difference: where do you put it, and how do you let your guests know it is waiting for them?

The right spot does half the work

A phone in the wrong place is a phone nobody notices, or messages drowned out by the music. Well placed and well announced, it becomes a little meeting point of the evening: guests stop by between two drinks and come back with friends.

1. A quiet corner, away from the speakers

This is the most important rule. The receiver picks up your guest’s voice, but also everything around it. Avoid the foot of the speakers and the edge of the dance floor. A hallway, a corner of the lounge, a small room next to the main hall, a nook in the garden: anywhere people can hear themselves speak will do.

2. On the way, not at the end of a corridor

Quiet does not mean hidden. Put the phone where everyone walks past at least once: near the entrance of the room, the bar, the seating plan or the photo booth. Guests should see it without having to look for it.

3. A small table, the sign and a few flowers

Put the phone on a table with its sign right next to it: it comes in the case and reminds guests of the three steps (pick up, speak after the beep, hang up). A few flowers, a photo of the two of you, and the spot can be seen from across the room.

White vintage phone and audio guestbook sign on a small table in a garden — In a garden: a small table away from the music is enough

Blue vintage phone and its audio guestbook sign explaining the three steps — The sign we provide: pick up, speak after the beep, hang up

4. The right moment to bring it forward

Guests leave their best messages when they have a little time: during the drinks reception, the cocktail hour, between two courses. Nothing stops you from leaving it out all evening, the battery lasts 24 to 48 hours.

Example:
“During the drinks reception, come and pick up the phone by the bar: we can’t wait to hear your messages!”

5. Tell your guests, ideally more than once

A guest who doesn’t know there is a phone won’t pick it up. A few simple ways to let them know:

Before the wedding: a line on the invitation or on the day’s programme.
On your digital welcome booklet: if you share a page with your guests with the programme, the addresses and the seating plan, like the one WeddTap offers, add a word about the audio guestbook. Your guests will read it before they even arrive.
On the day: a small sign at the entrance, and a sentence on the microphone, in a speech or by the DJ.

For the message your guests will hear when they pick up, our tips are here: create the perfect message.

Voice Memories tip

Ask a friend or relative to leave the first message early in the evening, in front of everyone. When guests see someone pick up and laugh into the phone, they want to do the same.

In short

A quiet corner, away from the speakers.
On the guests’ path, easy to see.
A table, the sign, a little decoration.
Guests told before and during the party.

Don’t have your phone yet? See if your date is free.